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Every organization must have policies and guidelines for its employees based on its goals. While you can spell the guidelines for your employees during onboarding, there is no guarantee that they will keep all of them in their memory. 

So, it is important to create an employee handbook that can help refresh their memory. If you are planning to create an employee handbook for your organization, you may be experiencing difficulty knowing where to start. 

But worry not, as this post offers a step-by-step guide on creating the perfect employee handbook, even if it is your first time doing it.

What Is an Employee Handbook?

An employee handbook is a consolidated set of an organization’s regulations, policies, and protocols. Its main purpose is to spell out these items to the employee and stipulate their rights and obligations. 

In other words, it stipulates what an employee can expect from the employer and what is expected of them by the employer. A typical employee handbook has several components, which include:

  • Company mission statement
  • Company values
  • Anti-discrimination and harassment laws
  • Non-disclosure agreements/conflict of interest policies
  • Employee benefits
  • Standards of conduct
  • Disciplinary policies 
  • Disclaimer

Steps in Writing an Employee Handbook

  1. Review Your Companies Policies

Before writing the first words in your organization’s employee handbook, you must start by reviewing your organization’s policies. If your organization does not have spelled out policies, your first step should be creating them. 

You have to ensure that the policies you put in place are legally binding, so you may need to enlist the services of a corporate attorney if you are unsure about your newly created policies’ legality. Once the policies are in place, you can create an employee handbook.

  1. Do Your Research

While you could engage a lawyer to look into the legality of your policies before writing your handbook, you do not have to have them participate in everything as they may be costly. So, you may want to conduct personal research on state and federal employment laws.

Some aspects you may want to consider include pay, paid and unpaid leaves; you may also want to check out handbook templates or other company handbooks to see what you can borrow from them. 

  1. Choose the Proper Format

You could use different formats to create an employee handbook or even have different sections prepared by different people. But after completion, you will need your document to be in one piece and format. 

For example, if the different people working on a workbook have their work in separate PDF files, you may need a tool to merge PDFs into one file. 

Also, if you have the handbook sections in different forms, you will need to convert them into the most convenient file format for printing or sharing as e-books.

  1. Choose the Personnel for Writing Your 

Writing a handbook requires significant knowledge of business ethics and guidelines. Also, you have to know the specifics of an organization. 

If you are a business owner, no one can have a better user standing of your organization’s policies, ethics, and goals better than you do, so you may be the best suited to write. 

You can also seek help from someone in your HR department. In most cases, creating an employee handbook requires a group effort. If this is not an option for you, you may want to enlist the services of a freelance writer, but you must be available to help them understand your company.

  1. Review Your Employee Handbook

Once you have done everything and have your handbook ready, you will need to review it for accuracy and make necessary changes before issuing it to employees. Alternatively, you can have your lawyer review it on your behalf and recommend the changes you need to make. After review, your handbook will be ready for use.

The post How to Create an Employee Handbook for the First Time: 5 Steps to Take appeared first on HR News.

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